Services
With Admin Ninja, you only pay for the time worked on your tasks as we use a time management app which will be emailed over together with the invoice so you can keep an eye on expenses.
There are no employee related costs - sickness or holiday pay, no Tax, National Insurance or PAYE saving you even more time and money.
Flexibility means that there is no need for a commitment to supply a set amount of work and we offer a full range of admin services.
Virtual Assistant
What is a virtual Assistant?
Being a virtual assistant (or VA for short), I am a self-employed professional administrator who provides administrative support to businesses, organisations and individuals. In truth anyone overwhelmed by their paperwork can use a VA who works remotely.
Social Media management
Engaging a target audience and interacting with existing or potential customers to grow a substantial following. The most crucial aspect of any social media strategy is to set S.M.A.R.T. (Specific, Measurable, Achievable, Realistic, and Timely) social media marketing goals.
Any small business needs to social media in some form, from Hootsuite to the basics of Instagram, Twitter, Facebook or LinkedIn to keep your brand alive!
Bookkeeping
Day to Day Management of Accounts
Staying on top of your business’ accounts for all transactions. Managing transactions through software, like QuickBooks. Bank feeds that link the software with your business bank account, allow you to see each transaction in real-time.
Maintain Up-to-Date and Accurate Records
Flag up any inconsistencies between the books and your business accounts, making sure you resolve problems quickly.
Accounts Payable
Oversee accounts payable. This can include anything from payment of supplier invoices, petty cash and expenses.
Invoices and Accounts Receivable
Prepare and/or check invoices and send them to your clients so you can receive payment on time. Chase up overdue payments so your records are always accurate.
Stocktaking
Produce inventory reports by counting stock items. If there are any discrepancies, report back to the business to make sure you can address problems quickly.
Keep an Eye on Cash Flow
Keep an eye on the balance of revenues to expenses, along with offering advice if the business needs more available cash to operate.
Customer Service
The 3 important qualities of customer service center around three “p’s”: professionalism, patience, and a “people-first” attitude. I have these & can confidently communicate with clients, suppliers and contractors, by telephone, email or in person. I can help in a number of ways including...
- Mailshots - printing labels, mail merge, stuffing envelopes, posting etc.
- Membership/Contact Management - compiling lists of information, managing the information and keeping it up to date, etc.
Charges
- There is a minimum charge for any service of 1 hour, after which services are charged at 15-minute increments.
- A contract will be issued by myself so we both know where we are.
- Before beginning work on any new project, we can discuss an hourly rate or a fixed price for a project.
- Reduced rates available to Not-for-Profit organisations and students.
- If there are any extra material charges these will not be included in the hourly rate and will incur an additional cost.
- Payment within 7 days of invoice which can be monthly, or project based.
- Discretion & confidentiality are guaranteed.
Get in touch
Please get in touch to see how I can help you and save you time.
Deb Phillips
CEO
support@admin-ninja.co.uk
Professional indemnity insurance provided by Hiscox Business Insurance
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